Students are expected to attend classes regularly because classroom work is one of the necessary and important means of learning and of attaining the educational objectives of the institution. Students who fail to attend all sessions of a class during the first week of semester may be removed from the class roster by the instructor and replaced with students on a waiting list. Thus, students replaced must officially withdraw from the course, as removal from the class roster by the instructor does not constitute official withdrawal.
Students should not miss classes except for valid reasons, such as illness, accidents or participation in officially approved PPIU activities. When students are absent from classes, it is their responsibility to inform instructors of the reason for the absence and to arrange to make up missed assignments and class work insofar as this is possible.
Students who expect to be absent from the University for one week or more for any valid reason, and who have found it difficult to inform their instructors, should notify PPIU Administration office. The administrative staff will notify the student's instructors of the nature and duration of the extended absence. It remains the responsibility of the students to arrange with instructors to make up any academic work missed.

Students are expected to attend classes on time. Students should not be late for classes except for valid reasons, such as traffic delay or participation in officially approved PPIU activities. If a student is found to have a constant tardiness problem, the instructor may take appropriate disciplinary actions, from a simple verbal warning to one week suspension.

Only students registered for the class either as regular students or invited guests of the instructor may attend classes at the University. Individuals wishing to become guests of the instructor should seek the instructor's permission prior to the scheduled beginning of the class session.

Students may add (provided that space is available) or drop classes during the first week of the semester, and no record of the course will appear on the students' academic record. However, during the second week of the session a written permission of the instructor is required to add a class. No request to add classes will be considered after the third week unless there is a technical error. After the deadline for dropping with no record, a student may drop a course and receive the grade of "W" (dropped) or "F" (failing) as assigned by the instructor. The grade of "W" or "F" will be calculated in the grade-point average. A student may not drop any course in which a formal charge of academic dishonesty is pending against the student. If the student is found guilty, the instructor may take appropriate disciplinary actions, including assigning the grade "F" instead of a "W" for the course.

The withdrawal process is initiated in PPIU Administration Office. A student should appear in person, request an official withdrawal. If the student is unable to appear in person, the request for withdrawal may be initiated through the mail or phone or fax or email to PPIU Administration Office. A student who withdraws prior to the end of the sixth week of a regular semester will receive a grade of "W" (withdrawn). A student who withdraws after the sixth week of a regular semester will receive a grade of "F" (failing). The grade of "F" will be calculated in the grade-point average.

Students who were in good standing at another accredited institution may, within maximums, transfer credit for a bachelor degree course work. Course equivalency for major requirements must be determined; students are cautioned that PPIU is under no obligation to accept transferred subjects for subject credit in addition to unit credit for admission.

Students who believe that a subject they have taken maybe appropriate to their program and that subject could substitute for a specified subject requirement may request that a substitution of subjects be indicated on the departmental program planning guide, filed prior to graduation. Substitution subjects are normally limited to cases where the required subject cannot be offered or where the student has taken a similar but not identical subject elsewhere.

A student may repeat for additional units or credits toward a bachelor degree any course specified as repeatable in the PPIU Schedule of Class up to the limits specified. Each department determines the unit limits and any other limitations for courses that may be repeated.

With the permission of the Chief of Student Relations in which the course is offered and when the request is filed in PPIU Administration office during the first two weeks of instruction, a student seeking a bachelor degree who has received a grade of F or NC in a course taken at PPIU may petition once to repeat the course and have the second grade substituted for the first in the computation of units attempted and grade points earned, provided that the second grade assigned is an A, B, C, D or CR.
A second or subsequent grade of F, or NC will not be substituted for the first but will be computed in units attempted and grade points earned; however, the extra units earned will not be counted toward graduation, but the grade points will be calculated in the grade point average. All grades received will remain on record. A student who receives a CR or a D or better in a subject may not repeat the subject for credit toward a degree, except as provided for above under "Repeatable Subject

Students are advised to select a specific major not later than the end of the Freshman year. Students declaring a major for the first time or changing from one degree program to another must obtain the approval of the Student Relations Office. Students on probation, or not making satisfactory progress toward a degree, may change majors only with the approval of the Student Relations Office in which they wish to pursue a different degree.

The average of grades obtained by a student in all subjects weighted by the credit point value of each subject in accordance with the following formula:

A student will be placed on academic probation when he or she earns a semester grade-point average (GPA) of less than a 1.00 (D) in a regularly-graded course work.

A student on probation will be suspended, if at any time their cumulative grade-point average in all schoolwork attempted or the cumulative grade point average at PPIU falls below 1.0 (D).

Withdrawal from all or a substantial portion of a program of studies in two successive semesters.

Repeated failure to progress toward the stated degree objective (when such failure appears to be due to circumstances within the control of the student).

Failure to comply, after due notice, with an academic requirement or regulation, which is routine for all students or a defined group of students (example: failure to take placement tests, failure to complete a required practicum).

A student who has been suspended from the University for academic reasons may not be readmitted until one regular semester has elapsed (unless the University appeals committee grants immediate reinstatement). In order to be considered for reinstatement to the University, a disqualified student must also demonstrate tremendous improvement in his/her academic ability.

Phnom Penh International University policy requires that final grades shall be based on at least two demonstrations of competence by the student. Students should be aware, however, that instructors may have a policy that a single instance of cheating or plagiarism may result in a failing grade in the class.

In no case shall the grade of the final examination count for more than fifty percent of the course grade.

Instructors are expected to keep a record of students' scores on each of the demonstrations of competence on which the final grade is based.

Students have a right to be informed promptly of their scores and to review each of their demonstrations of competence with their instructors.

Instructors are further expected to make clear to their students during the first week of instruction what grading policies and practices will be employed in the class and what rules will apply to withdrawals.

Grades reported to PPIU Administration Office are considered to be official and final grades. Changes to final grades can be made only on the authority of the instructor and only on the basis of:

The evaluation of additional assignments or examinations ONLY when an incomplete has been previously recorded, except;

PPIU Committee's approval as the result of a grade appeal. Except for changes of grade resulting from grade appeals processes, all changes of grade must be filed within six months from the date of the filling of the first grade, without respect to continuous enrollment of the student. Only as the result of grade appeal will a grade be changed after the award of a degree or credential. All requests for changes of grade shall carry the recommendation of the instructor and the Student Relations Office.

Students have the right to formally appeal the final grade, but only the final grade, in a course. Appeals are limited to situations in which the student believes the grade was "prejudicially" assigned. The appeal must be initiated within the first regular semester after assignment of the grade. It must first be directed to the instructor of the course, orally or in writing. If further action is necessary, the student should appeal in writing to the Student Relations Office. If the issue continues to remain unresolved, the written appeal can be directed to PPIU Review Committee or PPIU Rector.

Reports of grades of all students are compiled and released shortly after the end of each semester by PPIU Student Relations Office. These reports are made available to the students, the students' advisers and Student Relations Office.

Students, or parents of dependent students, may inspect and review their educational records. Some form of photo identification must be displayed before access to educational records will be allowed.

No other information regarding students' educational records may be disclosed to anyone without a written consent from the students, except to school officials who have a legitimate educational interest in the student.

Students are placed on the President's List of Distinguished Students to honor them for academic achievement each semester in which they complete all enrolled graded courses with a semester (not cumulative) grade-point average of 4.00 (i.e., all "A's"). A certificate will be issued for each semester in which the student receives this honor. The University honors will be noted on the diploma and transcript.

Students will be placed on the Department Honor List to honor them for academic achievement each semester in which they achieve a grade-point average of 4.00 (i.e., all "A's"). Each semester the University will award a top honor student from each department with a tuition waiver (based on a real situation).

The University assessment of students' performance comprises of four components:

It is the policy in most subjects to have one mid-semester examination during the semester and a final examination. Final examinations are required in all subjects for all students, except in certain activity subjects or when PPIU irector authorizes an exception. The schedule of final examinations will be given by administration office. Permission to take a final examination at a time other than the regularly scheduled must be secured from the instructor at least one week in advance of any change. The instructor may not change the scheduled time for the final examination without authorization from PPIU Rector.

A student who for medical or compassionate reasons, misadventure or other circumstances beyond the student's control was, or will be, unable to sit for the formal, scheduled examination may apply for a deferred examination. An application for a deferred examination must be lodged with the instructor as soon as possible and in any case not later than seven days after the examination announcement.

The instructor will determine whether or not a deferred examination should be granted.

Phnom Penh International University regards academic misconduct as a very serious matter. A single offence by a student of cheating, plagiarism, or other academic misconduct with respect to tests or final examinations may constitute student misconduct. Students found guilty of academic misconduct are usually excluded from the University. Because of the circumstances in individual cases the period of exclusion can range from one semester to permanent exclusion from the University. The following are some of the actions, which the University considers as academic misconduct:

Improperly obtaining prior knowledge of an examination paper and using that knowledge in the examination;

Failing to acknowledge the source of material in an assignment.

The University defined cheating as the act of obtaining or attempting to obtain or aiding another to obtain academic credit for work by the use of any dishonest, deceptive or fraudulent means. Example of cheating during an examination include, but are not limited to the following: copying, discussion of answers or ideas relating to the answers on an examination; giving or receiving copies of an examination without the permission of the instructor.

A student found guilty of cheating in examinations will normally receive an "F" grade and suspension from the University for one semester. Where a student is found guilty of a second cheating offence, the student will be expelled from the University. A student who cheats in a subject assessment other than an examination shall receive a zero marks and a failing grade for the subject.

The University defines plagiarism as the act of using the ideas or work of another person or persons as if they were one's own, without giving credit to the source. Such an act is not plagiarism if it is ascertained that the ideas were arrived at through independent reasoning or logic or where the thoughts or ideas are common knowledge.

Any invention, equipment or computer program developed by a student or students as part of their prescribed course work and substantially with the use of materials and facilities provided by PPIU shall be the property of the University.

Tampering or attempts to tamper with examination scripts, class work, grades or class records;

Failure to abide by directions of an instructor regarding the individuality of work handed in;

In cases where a student is suspected of cheating or plagiarism, the student shall be notified by the University member of the charge and supporting evidence. One or more of the following academic actions are available to the instructor or Student Relations Office who finds a student has been cheating or plagiarizing.

Should a student or former student fail to pay a debt owed to the University, the University may "withhold permission to register, to receive services, materials, or any combination of the above from any person owing a debt" until the debt is paid. For example, the University may withhold permission to request official transcripts of grades from any person owing a debt.
A debtor student is one who:

A graduation grade-point average of 1.00 or higher is required for all courses in which a student has a recorded grade.

The responsibility for satisfying all requirements for a degree rests with the student. Advisers, University members and administrators can only offer help to the student in meeting this responsibility.

Degrees are conferred only on specific commencement dates. If a student completes requirements for a degree after a commencement date, the degree will be granted at the next scheduled commencement after the student files a diploma application.